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Company Registration Required Documents
The documents play a major role for any business and company registration, incorporation, regulators require documents to verify ownership, company structure detail, and confirm the compliance with legal requirements.
Authorities require valid identification to confirm the people behind the company.
1. Common documents include:
- Passport copies
- National ID card
- Driver’s license (in some countries)
These must usually be clear, valid, and notarized if issued abroad.
2. Address Proof of Shareholders
Proof of residential address helps verify the legal identity of company owners.
Accepted documents:
- Utility bill (electricity/water/internet)
- Bank statement
- Government-issued address certificate
Most authorities require these documents to be issued within the last 3 months.
3. Company Name Approval
Before registration, you must submit your business name for approval.
This ensures:
- The name is unique
- It doesn’t violate trademarks
- It complies with naming regulations
A name approval certificate is often required in the registration application.
4. Memorandum of Association (MOA)
The MOA defines the company’s legal structure and scope.
It typically includes:
- Company objectives
- Shareholding details
- Capital structure
- Registered office details
This is one of the most important legal documents for incorporation.
5. Articles of Association (AOA)
The AOA outlines how the company will operate internally.
It covers:
- Director responsibilities
- Shareholder rights
- Voting rules
- Profit distribution
Some jurisdictions combine MOA and AOA into one incorporation document.
6. Registered Office Address Proof
Every company must provide an official business address.
Accepted proof may include:
- Office lease agreement
- Tenancy contract
- Business center agreement
- Utility bill for office premises
This address becomes the company’s official communication location.
7. Details of Business Activity
Authorities need a clear explanation of what the company will do.
This determines:
- License type
- Regulatory approvals
- Tax classification
Choosing incorrect activities can delay approval or require reapplication.
8. Share Capital Information
You may need to declare:
- Authorized capital
- Paid-up capital
- Share distribution among owners
Some countries require minimum capital proof, while others only need a declaration.
9. Director and Shareholder Consent Letters
Written consent attests to the following:
- Become directors or shareholders
- Take legal responsibility for the company
This prevents unauthorized registrations.
10. Additional Documents (If Applicable)
Depending on business type or country, authorities may also request:
- Business plan
- Parent company documents (for branches)
- Board resolution
- Power of attorney
- Special regulatory approvals (finance, education, healthcare, etc.)
